Interim Administrative Assistant

IF YOU ARE INTERESTED IN THIS ROLE, PLEASE APPLY VIA OUR WEBSITE FOLLOWING THIS LINK : https : / / jobs.transportenvironment.org / o / interim-administrative-assistant

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Job Title : Interim Administrative Officer (Maternity Leave Replacement - 6 months contract)

Location : Brussels, Belgium

Work Schedule : Hybrid – 3 days per week in the office

About the Role

We are looking for a dynamic and versatile Administrative Officer to join our team on an interim basis to cover maternity leave. This position will provide essential support to both our IT and Facilities / Office Management teams. It's an excellent opportunity for someone looking to gain experience in a fast-paced, international environment while contributing to the smooth day-to-day operations of the organization.

Key Responsibilities

• Provide daily administrative support to the IT Officer and Office Assistant;
• Assist with the coordination of IT equipment, inventory, and troubleshooting requests;
• Support facilities management tasks including office supplies, meeting room setups, and liaising with external vendors;
• Help with onboarding / offboarding of staff from an IT and facilities perspective;
• Maintain and update administrative records and documentation;
• Respond to internal requests in a timely and service-oriented manner;
• Collaborate with colleagues across departments to support operational needs.

Profile and Skills