Description :
We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.
What are your tasks?
- Keep agendas up-to-date and ensure consistency amongst Executives' activities
- Follow-up meetings / conferences / registrations and invitation to meetings / conferences etc.
- Arrange travel plans (flights, hotel reservations etc.).
- Format documents and send e-mail / letters
- Assist with the preparation and the formatting of presentations (PowerPoint)
- Keep our SharePoint up-to-date with meeting materials etc.
- Keep our contact database up to date
- Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
- Collecting and providing all relevant information for internal / external meetings
- Sending outlook invitations and tracking replies
- Gathering working documents, preparing meeting folders and checking presentations' accuracy
- Organizing Microsoft Teams meetings when relevant
- Ordering lunches
- Setting up meeting rooms for calls and face to face meetings
- Answer phone calls and welcome visitors
Profil
Skills & Competences :
You possess a degree / diploma / certificate in Administration or relevantAt least 2 years of experiencePast experience of working in an international environment is an assetExcellent spoken and written in English, dutch and french is a prerequisiteExcellent computer skills (Word, PowerPoint, Excel...)Team workerBeing proactiveGood oral and written communication abilitiesFlexible, diplomatic, with good cultural sensitivity o Independent and autonomousEager to learnAble to respect deadlines and tight timingOffre
What do we offer?
full-time contractInterim contract with the possibility to have a permanent contractInternational and dynamic multicultural environmentCompetitive salary ranging between 3000€ and 3500€ grossFringe benefits (DKV insurance, NN pension scheme, lunch vouchers etc.)Enhanced work life balance (working from home, sliding working hours system etc.Entreprise
International company in Brussels.