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Administrative Assistant EN / FR / NL

Administrative Assistant EN / FR / NL

UNIQUETournai, Province du Hainaut, Belgium
10 dagen geleden
Functieomschrijving

Description :

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.

What are your tasks?

  • Keep agendas up-to-date and ensure consistency amongst Executives' activities
  • Follow-up meetings / conferences / registrations and invitation to meetings / conferences etc.
  • Arrange travel plans (flights, hotel reservations etc.).
  • Format documents and send e-mail / letters
  • Assist with the preparation and the formatting of presentations (PowerPoint)
  • Keep our SharePoint up-to-date with meeting materials etc.
  • Keep our contact database up to date
  • Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
  • Collecting and providing all relevant information for internal / external meetings
  • Sending outlook invitations and tracking replies
  • Gathering working documents, preparing meeting folders and checking presentations' accuracy
  • Organizing Microsoft Teams meetings when relevant
  • Ordering lunches
  • Setting up meeting rooms for calls and face to face meetings
  • Answer phone calls and welcome visitors

Profil

Skills & Competences :

  • You possess a degree / diploma / certificate in Administration or relevant
  • At least 2 years of experience
  • Past experience of working in an international environment is an asset
  • Excellent spoken and written in English, dutch and french is a prerequisite
  • Excellent computer skills (Word, PowerPoint, Excel...)
  • Team worker
  • Being proactive
  • Good oral and written communication abilities
  • Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous
  • Eager to learn
  • Able to respect deadlines and tight timing

    • Offre

    What do we offer?

  • full-time contract
  • Interim contract with the possibility to have a permanent contract
  • International and dynamic multicultural environment
  • Competitive salary ranging between 3000€ and 3500€ gross
  • Fringe benefits (DKV insurance, NN pension scheme, lunch vouchers etc.)
  • Enhanced work life balance (working from home, sliding working hours system etc.

    • Entreprise

    International company in Brussels.

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    Administrative Assistant • Tournai, Province du Hainaut, Belgium