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FACILITY & GENERAL ADMINISTRATION SUPPORT

FACILITY & GENERAL ADMINISTRATION SUPPORT

Elco Heating SolutionsVorst, BE
24 dagen geleden
Functieomschrijving

FACILITY & GENERAL ADMINISTRATION SUPPORT

ELCO is the premium heating solution provider of a first class service aimed at meeting the needs of consumers throughout the life cycle of its systems and products.

High-quality consulting, products, systems and services. For decades ELCO has been at the forefront of burner, condensing boiler and solar technology, installing over 1.7 million heating systems throughout Europe.

Since 1928, ELCO has been a leading European brand offering smart solutions and technologies designed to meet the needs of any domestic and commercial project, ensuring maximum energy saving.

About the Role

Are you an organized, proactive, and detail-oriented professional with a passion for keeping things running smoothly? We’re looking for a Facility & General Administration Support Specialist to join our dynamic team and support our daily operations. Reporting directly to the Country Director, you'll play a key role in ensuring our workplace remains efficient, welcoming, and well-coordinated.

Key Responsibilities

Facility Coordination

  • Serve as the main point of contact for all office building-related matters
  • Manage office supplies : inventory control, restocking, and SAP entries
  • Ensure the office remains well-organized and functional
  • Coordinate internal and external meetings, including catering arrangements

Administrative & Executive Support

  • Be the go-to liaison between the Country Director and the management team
  • Manage all travel arrangements and itineraries
  • Monitor and respond to the general information mailbox
  • Open and distribute incoming mail, scan and dispatch invoices and reminders
  • Prepare and format internal and external communications (memos, emails, presentations, reports)

    • Sales & Finance Support

  • Maintain and analyze CRM database to support the sales team
  • Assist with contract creation and follow-up on annual agreements with wholesalers
  • Support the finance team with mailbox management and customer payment reminders

    • Your Profile

  • We’re looking for someone who brings a strong combination of practical experience, administrative talent, and people skills.
  • Proven experience in Facility & General Administration Support
  • Proficient in MS Office; familiarity with SAP or similar systems is a plus
  • Excellent organizational and multitasking abilities
  • Strong team player who thrives in cross-functional collaboration
  • Meticulous attention to detail and a knack for structured work
  • Effective communicator, both written and verbal
  • High level of professionalism, discretion, and confidentiality
  • Proficient in French and Dutch; English is a strong asset

    • If you're ready to make a real impact in a role that blends operations, coordination, and communication, we’d love to hear from you!

    We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.

    ELCO is the premium heating solution provider of a first class service aimed at meeting the needs of consumers throughout the life cycle of its systems and products.

    High-quality consulting, products, systems and services. For decades ELCO has been at the forefront of burner, condensing boiler and solar technology, installing over 1.7 million heating systems throughout Europe.

    Since 1928, ELCO has been a leading European brand offering smart solutions and technologies designed to meet the needs of any domestic and commercial project, ensuring maximum energy saving.

    About the Role

    Are you an organized, proactive, and detail-oriented professional with a passion for keeping things running smoothly? We’re looking for a Facility & General Administration Support Specialist to join our dynamic team and support our daily operations. Reporting directly to the Country Director, you'll play a key role in ensuring our workplace remains efficient, welcoming, and well-coordinated.

    Key Responsibilities

    Facility Coordination

  • Serve as the main point of contact for all office building-related matters
  • Manage office supplies : inventory control, restocking, and SAP entries
  • Ensure the office remains well-organized and functional
  • Coordinate internal and external meetings, including catering arrangements

    • Administrative & Executive Support

  • Be the go-to liaison between the Country Director and the management team
  • Manage all travel arrangements and itineraries
  • Monitor and respond to the general information mailbox
  • Open and distribute incoming mail, scan and dispatch invoices and reminders
  • Prepare and format internal and external communications (memos, emails, presentations, reports)

    • Sales & Finance Support

  • Maintain and analyze CRM database to support the sales team
  • Assist with contract creation and follow-up on annual agreements with wholesalers
  • Support the finance team with mailbox management and customer payment reminders

    • Your Profile

  • We’re looking for someone who brings a strong combination of practical experience, administrative talent, and people skills.
  • Proven experience in Facility & General Administration Support
  • Proficient in MS Office; familiarity with SAP or similar systems is a plus
  • Excellent organizational and multitasking abilities
  • Strong team player who thrives in cross-functional collaboration
  • Meticulous attention to detail and a knack for structured work
  • Effective communicator, both written and verbal
  • High level of professionalism, discretion, and confidentiality
  • Proficient in French and Dutch; English is a strong asset

    • If you're ready to make a real impact in a role that blends operations, coordination, and communication, we’d love to hear from you!

    We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.

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