Asset Team Assistant

Make your mark for patients

We are looking for an Asset Team Assistant  who is eager to join us in our  Asset team , based in our  Headquarters  in  Brussels ,  Belgium .

About the role

The role is to provide administrative support to the team on ultra-rare primary mitochondrial myopathy disease that causes progressive muscle weakness associated with debilitating and life-threatening symptoms.

The assistant acts as a partner and anchor to his / her managers, to optimize their efficiency, developing and applying best practices, and ensuring that quality, efficiency, accuracy and cost awareness are respected for those key functions. Proactively anticipating the managers’ needs is essential as well as possessing a strong desire and enthusiasm to learn and understand the key issues they are managing.

Who you’ll work with

Being the right-hand to the manager, you’ll work with the extended cross-functional team, partners and stakeholders internally and externally.

What you’ll do

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the managers’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the managers’ time and office.
• Communicates directly, and on behalf of the managers, with peers and other stakeholders, on matters related to their initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the managers, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the managers and the stakeholders.
• Works closely and effectively with the managers to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the managers updated.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Provides administrative support, such as scheduling meetings, booking travel, and preparing expense reports, to some members of the manager's leadership team.

Interested? For this role we’re looking for the following   education, experience   and skills

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!