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C004308 Senior Assistant (Accounting Services) (NS) BELGIUM - 17 Jul

Park Lane RecruitmentBelgium, BE

2 dagen geleden

Functieomschrijving

Deadline Date : Thursday 17 July 2025

Requirement : Senior Assistant (Accounting Services)

Location : Brussels, BELGIUM

Full Time On-Site : Yes

Time On-Site : 100%

Not to Exceed Rate : 51 EUR

Total Scope of the request (hours) : 700

Required Start Date : 1 September 2025

Required Security Clearance : NATO SECRET

Duties and Role :

Under the direction of the Senior Administrator (AP / AR) the incumbent will perform duties such as the following :

Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
Identify and implement opportunities for process improvement;
Maintain the NCI Agency Customer Data Management;
Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
Prepare reports on the processing of AR invoices and customer aging;
Liaise with other parts of the Agency and / or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
Work independently without supervision;
Deputize for higher grade staff, if required;
Performs other duties as may be required.

Requirements :

Skill, Knowledge & Experience :

The candidate must have a currently active NATO SECRET security clearance

Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience;

Current Finance Accounting - Accounts Receivable experience on transactions level;

The ability to develop and maintain financial data and contribute to financial statement preparation;

Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);

Experience of working in finance shared services;

Demonstrable experience of working successfully in a team environment.

Desirable Experience and Education :

Experience of working in the public sector;

Knowledge of International Public Sector Accounting Standards (IPSAS);

Knowledge of NATO Financial Regulations;

Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);

Working knowledge of Oracle R12 Accounts Payable (AP)

Prior experience of working in an international environment comprising both military and civilian elements;

Knowledge of NATO responsibilities and organization

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Accounting Assistant • Belgium, BE