Deze vacature is niet beschikbaar in je land.

Fleet and Office Coordinator

Group IPSNivelles, WBR, be

30+ dagen geleden

Functieomschrijving

Group-IPS. Come join us in reshaping the future of Engineering and Architecture Projects.

Who are we? IPS is an international company with inhouse Engineering and specialized services across Project Management for industries, Automation and Architecture. EPCM expertise, more than 10 countries around the globe but an entrepreneurial and teambuilding mindset.

We are seeking an office-based Fleet and Office Coordinator to join our team in Nivelles.

What is the role about?

If you want an exciting career where you use your previous expertise in Facilities and Fleet, this is a great opportunity for you. Key Responsibilities.

1. Fleet Management

Oversee daily fleet operations including vehicle assignments.
Oversee and manage fleet-related invoices through ERP (including new and short-term vehicles).
Assist with budgeting and cost management for fleet operations.
Manage contracts and negotiate with suppliers to obtain the best financial terms.
Ensuring the operational management of the leased vehicles fleet, respecting budgets and monitoring costs (leasing contracts, fuel consumption, recharging infrastructure).
Develop and implement a long-term strategy for the management of the vehicles fleet, focusing on cost reduction, sustainability and value for money.
Update contracts and manage vehicles changes, coordinating with dealers and suppliers. (User support too).
Maintain accurate records of fleet activities and documentation.

2. Facilities Management

Oversee Nivelles and Mechelen Offices and infrastructure maintenance and ensure its appliances are in good working order.

Monitoring and ordering office consumables.

Provide general support to visitors and suppliers.

Coordinating with HR tools and materials for processes.

Act as the point of contact and coordination for calls, mail, cleaning, security, gardening or any other suppliers for offices or events.

Handle financial administration (purchase orders, invoices) related to office orders.

Requirements

Bachelor’s degree in administration, business management, or a related field.

Experience in administration, customer service, or operational management. Experience of 2 years in Fleet support is required

French and English- fluent.

Dutch knowledge is a plus

Strong organizational skills and attention to detail.

Ability to analyse processes and data and make recommendations for process improvements and defining program goals and guidelines.

Excellent communication skills, problem-solving, able to manage multiple tasks efficiently.

Ability to work both independently and as part of a team in a dynamic environment

Benefits

Development Opportunities

Safety, Prevention and Well-being are basics for us.

Specialized in-house trainings designed to help you to get your next career step.

Truly a place to spread your wings.

International environment and teams, with a presence in more than 10 countries.

Great environment! with Open Office Layout for you to meet co-workers and increase the outside-the-box thinking.

Positive Work Vibes : we love work, sport and fun.

A permanent contract in a culturally diverse workplace with amazing colleagues from all around the globe with regular team and company events. We offer a competitive salary commensurate with your experience and a wide range of benefits such as Bonus, flat-rate allowance, meal vouchers, eco vouchers, Group Insurance, hospitalization and dental insurances, reimbursement of travel costs, 13th month.

Being an IPSer :

Excellence, Innovation, Sustainability are a must in our projects. Equality, Diversity, Team Spirit, Positive Work Environment, and Career Development are the must for our people and part of our DNA.

All qualified applicants will receive consideration for employment without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, disability or status.