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C003872 Principal Resource Assistant (IaaS) (NS) BELGIUM - 16 Dec

C003872 Principal Resource Assistant (IaaS) (NS) BELGIUM - 16 Dec

Park Lane RecruitmentBelgium, BE
20 dagen geleden
Functieomschrijving

Deadline Date :   Monday 16 December 2024

Requirement :   Principal Resource Assistant (IaaS)

Location :   Braine-l’Alleud, BELGIUM

Full Time On-Site :  Yes

Time On-Site :  100%

Not to Exceed Rate :  63 EUR

Total Scope of the request (hours) :  418

Required Start Date :  10 February 2025

End Contract Date :   31 December 2025

Required Security Clearance :  NATO SECRET

Duties and Role :

Operational Support :

  • Provide day-to-day support to the Business in utilizing the NCIA toolset, entering requests and information to keep technical staff focused on their primary tasks.
  • Monitor and assist with project creation, resource allocation, and time management through ServiceNow.
  • Maintain and manage project health data, extracting and reporting key metrics for management visibility.

Strategic Alignment :

  • Support the alignment of Business Area plans with Agency and OE strategic objectives using approved prioritization processes.
  • Coordinate Order Books to ensure project alignment with strategic goals.

    • AI-Related Tasks :

  • Collaborate with Information and Knowledge Management (IKM) teams to enhance data accuracy and support AI-driven analytics.

    • Administrative and Logistical Coordination :

  • Arrange travel assignments, including accommodation, NATO Travel Authorization, and security clearances.
  • Organize meetings, workshops, and conferences, handling all logistical requirements and participant coordination.
  • Prepare, review, and format administrative documents, ensuring consistency and compliance with Agency guidelines.
  • Act as a primary point of contact for team members, managing inquiries, scheduling, and daily business operations across IaaS.

    • Documentation and Reporting :

  • Develop and maintain a project documentation library with strict version control.
  • Assist in the preparation of monthly Electronic Project Health Reports (EPHRs) and extract data reports from ServiceNow and Excel.
  • Generate PR-PO reports in EBA and prepare meeting minutes, price proposals, and administrative memoranda.

    • General Administrative Support :

  • Organize and schedule appointments, assist in developing reports, and draft meeting minutes.
  • Handle requests and queries from senior management, ensuring efficient and reliable administrative support.
  • Submit and reconcile expense reports, maintain accurate filing, and coordinate information flow within the team.

    • Requirements :

    Skill, Knowledge & Experience :

  • The candidate must have a currently active NATO SECRET security clearance
  • Extensive knowledge of and experience in NATO structure and processes.
  • Previous experience providing resource management support in IT Infrastructure environments.
  • Knowledge of ServiceNow, especially in Strategic Portfolio Management, and prior experience in NATO-specific customer funding environments.
  • Experience in budget planning, cost accounting, resource planning, and project / portfolio management.
  • Strong understanding of and experience with ERP systems (EBA), especially Oracle R12, with demonstrated analytical skills.
  • Experience with data management and knowledge of AI applications within project environments.
  • Strong organizational and multitasking abilities with meticulous attention to detail.
  • Ability to take initiative, adapt to dynamic work environments, and resolve administrative problems effectively.
  • Experience working in international settings involving both military and civilian elements.