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Management Assistant Industrial Air Division

Atlas CopcoAntwerpen, Antwerpen, Belgium

3 dagen geleden

Functieomschrijving

Executive Assistant to the President and Divisional Management Team, Industrial Air Division

Location : Antwerp - Wilrijk

Are you a proactive, highly organized professional who thrives in a dynamic international environment? We are looking for an Executive Assistant to provide dedicated support to the President and Divisional Management Team of our Industrial Air Division.

Your Role

As an Executive Assistant, you will play a key role in ensuring the seamless daily operations of the division. You will manage agendas, coordinate business travel, organize key meetings and events, and facilitate internal communications. Your ability to prioritize, solve problems, and anticipate needs will make a significant impact on the efficiency of our leadership team.

Key Responsibilities

Support to the President and Divisional Management Team

Organize and book business trips, ensuring smooth logistics.

Manage incoming and outgoing correspondence efficiently and professionally.

Coordinate agendas for the President and management team, setting priorities and finding effective solutions.

Oversee invoicing, spending, and monthly Visa statement reconciliations for the President and division.

Guide onboarding and offboarding processes, ensuring a seamless first-day experience for new joiners.

Take ownership of divisional year planning and the President’s calendar.

General Division Organization

Plan and organize management meetings, business trips, Company Review Meetings and Business Review Meeting sessions, seminars, and events.

Support divisional activities, such as interviews, employee engagement initiatives, and event logistics (e.g., catering, meeting room setup).

Arrange visits for external staff, customers, and suppliers.

Maintain regular international contacts with employees across global branches.

Develop, document, and communicate organizational procedures to ensure smooth operations.

Oversee AGA office space arrangements, including seating plans and office supplies.

Internal Communications

Lead the planning and organization of seminars, webinars, and visits.

Draft, design, and distribute newsletters and internal updates.

Create professional presentations and reports as required.

Support employer branding activities, webinars, and newsflashes in collaboration with the communications team.

Maintain and update mailing lists, SharePoint sites, and other communication platforms.

In this position, you will collaborate with management assistants across the business area and divisions and engage in daily international interactions with Customer Centers, Product Companies, and internal teams.

Your Profile

We are looking for a candidate who is :

Fluent in Dutch and English, with excellent verbal and written communication skills.

Proactive, detail-oriented, and capable of working autonomously.

Equipped with a Bachelor’s degree or equivalent experience.

Organized, resilient, and able to prioritize and complete tasks efficiently.

Discreet and professional in handling sensitive information.

Customer-focused, with a mindset to support internal and external stakeholders effectively.

What We Offer

This is an exciting opportunity to join a dynamic and global team within Atlas Copco Airpower. You will play a key role in supporting the Industrial Air division, ensuring operational excellence, and driving effective communication initiatives.

Are you ready to take on this challenge and make an impact? Apply now to join our team!

Diverse by nature and inclusive by choice

Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are.

Together we build a culture where difference is valued, and we share a deep sense of purpose and belonging.

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