Talent.com
Deze vacature is niet beschikbaar in je land.
Office Manager

Office Manager

TinkerListLeuven, BE
29 dagen geleden
Functieomschrijving

Your mission

We are seeking a resourceful and pro-active Office Manager, also known as our “Office Fixer”.

You will play a critical role in ensuring our office runs smoothly by coordinating travel logistics and providing our team with the resources they need to succeed. Additionally, you will act as a direct liaison, managing the organization of the management’s agenda and other operations efficiently.

You love the buzz of a fast-paced environment where no two days are the same. Ready to make your mark in a growing company? Bring your stellar communication skills, passion for people, knack for organization, and a fearless attitude toward tackling any task—big, small, or somewhere in between!

With a diverse team that includes both on-site and remote colleagues, this role is essential in supporting everyone across locations. You’ll play a crucial part in ensuring seamless access to resources, effective communication, and the support needed for all team members to thrive.

CORE ASSIGNMENTS

Office Administration

  • Keep our office stocked and running smoothly by managing all the equipment, furniture and supplies - make sure there’s always plenty of Coke Zero in the fridge.
  • Maintain an organized and functional office to support a productive work environment. For example, when going to fairs and events, you’ll help with the packing and unpacking of materials and equipment, making sure that everything is properly organized and ready for future use.
  • Serve as the point of contact for internal and external stakeholders, including managing correspondence, phone calls, and inquiries.

Travel Coordination

  • Book and coordinate travel for our team members, including flights, trains, hotels, airbnb, etc. and handling itinerary changes as needed.
  • Coordinate all aspects of travel events, including bootcamps, team-building activities, and fairs—from arranging travel and accommodations to managing catering and on-site logistics.
  • Occasionally travel to support fairs and events, ensuring everything runs seamlessly. Need to grab lunch for the sales team as they power through back-to-back meetings? You’re on it. Assisting with scanning booth visitors' badges or handing out drinks during happy hour? Absolutely—you’re there to help our team shine.

    • Management & Team Support

  • Organize and manage the management’s agenda with efficiency.
  • Coordinate and streamline daily operations, making sure they are handled accurately and on time.
  • Jump in to help department heads and team members (Sales, HR, Admin, Marketing, …) with all kinds of admin tasks and pitch in when things get tricky.

    • Your profile

    Experience :

  • Minimum of 2–5 years of experience in an office management, administrative, or operations role.
  • Experience as an account executive in an advertising agency or as a production assistant in the television industry is definitely a plus

    • Skills :

  • Exceptional organizational with great time-management skills and a strong attention to detail.
  • Strong interpersonal and communication skills, with a positive and can-do attitude.
  • Ability to juggle multiple tasks, knowing how to prioritize, and work both independently and as part of a team.
  • Problem-solver who is always one step ahead.
  • Energetic and thrives on multitasking.

    • Why us?

    WHAT WE OFFER

  • A full-time (or min. 80%) employment contract
  • Flexible hours and hybrid working options for a balanced lifestyle
  • Competitive benefits package
  • No-ask, must-tell time-off policy with 20 legal and 12 ADV holidays
  • Comprehensive health insurance, covering hospitalization, outpatient costs and dental care
  • Flexible mobility options compensation to support your travel needs
  • Opportunities for personal development and growth, with a dedicated budget for learning
  • A supportive and inclusive working culture where your ideas are valued, and ownership is encouraged
  • Office lunches, networking activities and free sports sessions at De Hoorn - Creative workspace in Leuven

    • WHO WE ARE

    We're TinkerList, a Belgium-based scale-up operating in hybrid-remote small-sized teams, and together, we're reshaping the world of TV, news, sports & eSports and event broadcasting with our  SaaS products. Think of us as the wizzards behind the scenes of major events, your beloved talk shows, and all those big (e)sports events you love watching. Yep, that's us!

    We're on a thrilling journey of growth and innovation, and we invite you to be part of it. At TinkerList, we're an international team united by a shared passion for technology and creativity, working together to redefine the future of broadcasting.

    LOCATION

    This role is Belgium-based, you are offered a spot at our office in  De Hoorn , a creative co-work space in Leuven.

    Feeling the Spark?

    If this role sounds like your next adventure, hit that apply button to learn more. We value potential as much as experience, so don't worry if you don't check every box. After all, we're looking for people, not robots.

    Join us at Cuez by TinkerList, and let's create broadcast magic together!

    About us

    Cuez - by TinkerList is leading the digital revolution in TV and Event production with our cloud-based and on-prem applications.

    From Talk Shows to Esports, we support the entire workflow, integrating seamlessly with studio environments to automate media cueing and streamline production processes. Join our dynamic team of software engineers as we strive to become the world leader in SaaS applications for TV and Event production. Ready to make history with us?

    We're on a thrilling journey of growth and innovation, and we invite you to be part of it. At TinkerList, we're an international team united by a shared passion for technology and creativity, working together to redefine the future of broadcasting.

    Our positions are either Belgium-based or remote (Europe / time zone UTC-01 : 00 and UTC+03 : 00). If you work from Belgium, you'll have the opportunity to join us at our office in De Hoorn, a vibrant co-working space in Leuven.