ASSISTANT

Your job and responsibilities

As an assistant in Unit B.I, you will be part of the team of Directorate for Legislative work 1. You will be directly involved in the design of organizational tasks for the strategic planning of its activities. You will be invited to contribute actively, within the framework of the Directorate’s mandate, to the work of the bodies of the European Committee of the Regions (CoR).

The function requires specific personal skills for coordination activities and requires regular interaction with other departments. You need to show a real interest in EU policies, the CoR’s political contribution to the EU’s decision-making process, and make sure that the institution’s political priorities are traceable in the contributions of its bodies.

In particular, you will contribute to the smooth functioning of horizontal coordination within the Directorate, in accordance with the instructions received, and in the framework of inter-service consultations, in good cooperation with the other CoR Directorates.

You will contribute in particular to the legislative and interinstitutional programming of the commissions, the coordination of the allocation and the monitoring of deadlines for referrals to the commissions concerned, the preparation and quality control of documents for Bureau meetings and CoR plenary sessions and the allocation and follow-up of requests from the cabinets of the Secretary-General and the President (FCAB and FSG). You will participate in the preparation of the calendar of committee meetings and the coordination of the evolving calendar for follow-up of opinions within committees, including interinstitutional data and deadlines. You will be the contact point for the institutions’ legislative programming services and for the CoR Registry in the preparation of relevant documents, with particular attention to the quality and accuracy of the data encoded in the CoR opinion management database.

You will also provide administrative support for the production of the annual activity report, the management plan, the risk analysis and the ex-post verification exercise, as well as the management of the implementation of CoR procedures and instructions. You will also be responsible for the layout and publication of the Directorate’s studies on the interinstitutional basis of the publications and on the CoR website.

Are you the talent we are looking for?

• You have excellent analytical skills, ease of learning and intellectual curiosity for European affairs;
• You have a very good ability to work as a team, you have good communication and adaptive skills, a sense of service and initiative;
• You have a very good ability to organise and prioritise within extremely short deadlines, as well as attention to detail;
• You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of those languages. For functional reasons, a very good knowledge of English is required and a good knowledge of French is desirable;
• A good knowledge of the CoR’s Rules of Procedure and administrative procedures would be an asset;
• You have a good command of basic IT applications and tools (Outlook, Excel, Word, SharePoint 365, etc.) and an interest in modernising and digitising administrative processes.