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Legal assistant
Axis GroupAntwerp, BE12 dagen geleden
FunctieomschrijvingDutch-speaking with excellent knowledge of English (written and oral) and a very good understanding of French Previous experience in a similar role in a dynamic environment : professional services or law firm Proficient in Microsoft Office Excellent calendar management skills Flexibility and ability to handle high workload and meet tight deadlines Discreet in handling confidential matters Accurate, quick and accurate working under pressure Proactive, enterprising and able to work independently Ability to meet business demands and work with demanding stakeholders Highly organized, with planning and influencing skills Team player with a positive attitude, willing to go the extra mile when necessary Interpersonal understanding and problem solving skills Knowledge of SAP 4 / Hana is a plus. You will be part of a global law firm with presence in more than 40 countries Attractive remuneration including fringe benefits There is plenty of room for personal and professional development You will work in an inclusive and diverse work environment where your input counts Collaboration is key, with a close-knit and supportive team around you You will contribute to legal excellence and innovative solutions for clients You will have access to modern tools and technology to make your work more efficient The firm is committed to social impact through pro bono work and social projects. Its core values - supportive, collaborative, courageous and exceptional - make it an inspiring place to work.
As a Legal Assistant, you will provide high-quality administrative support to Partners and attorneys. You play a key role in enabling legal services to clients. In addition, you will support your team with your knowledge and expertise in managing their daily workload and business development efforts. This is a position for an experienced, proactive and enthusiastic professional who is focused on achieving results and wants to build a career with a leading global law firm. You will have the skills, knowledge and experience to work flexibly within our dynamic and changing environment. This is a full-time position.
Description
- Collaborate with the legal assistant team to provide comprehensive personal assistance and administrative support, taking ownership and ensuring work is done efficiently and appropriately so that attorneys can focus on providing the best legal services to clients
- Proactively manage and maintain attorney calendars; coordinate meetings with internal and external clients, ensuring effective scheduling of all work activities and resolving potential challenges
- Organize meetings, including booking rooms and conference facilities, liaising with internal and external participants, and ensuring catering and technical equipment are available
- Preparing agendas, presentations and meeting documents, including print production and timely distribution; ensuring lawyers have all documents and adequate preparation time
- Proactively support attorneys with work requirements and encourage and support all team members to utilize the team
- Communicate with attorneys on progress of tasks
- Ensure clear and concise reporting of tasks and proper filing of tasks and supporting materials (e.g., email instructions / discussions)
- Accurate and timely use of our practice management system to open, track, close and file cases
- Client onboarding and accurate entry of client information, including details provided on invoices
- Drafting, modifying and formatting documents
- Professionally handling incoming and outgoing phone calls and relaying messages to appropriate individuals
- Arrange travel reservations, including visas, flights, cabs, accommodations and rental cars
- Provide administrative support for conflict investigations and handle audit requests optimally
- Improve processes, implement improvements and share knowledge
- Support other ad hoc tasks assigned or initiated by you
- Ensure compliance with all relevant company standards and guidelines
Profile
Offer