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Personal Assistant

Personal Assistant

EuroclearBelgium
20 dagen geleden
Functieomschrijving

Division : Group Digital Capabilities (GDC)

Job family

  • Provides secretarial / administrative support across all areas and levels of the organization
  • Uses an array of business software applications (., word processing, presentation and spreadsheet)
  • Screens incoming calls and mail, maintains diaries and handles confidential matters
  • Arranges business travel, coordinate meetings, support agenda management and expense tracking, and prepare presentations and departmental reports

General Description

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Frequently communicates with senior level internal and external contacts and is regularly exposed to confidential data. Has a high level of tact and integrity due to the sensitive nature of information.

Role

  • Typically reports to a very high-level principal, who directs several different major functions and who requires a fully seasoned executive secretary.
  • Requires a detailed knowledge of the organization’s operations, procedures, and people.

  • Role holds cross-divisional complexity and diverse contacts with board members (non-executive directors), top positions at regulator side and CEO's of
  • banks and other companies (client side)

  • Schedules appointments and arranges meetings, conferences, and travel.
  • Organizes and expedites flow of work through supervisor's office and initiates any follow-up action.
  • Communicates and / or coordinates principal's instructions and desires with various individuals and / or departments.
  • Furnishes and obtains information from other principals or outside representatives.
  • Receives and screens telephone calls, letters, and / or visitors, answering routine questions and obtaining and furnishing information to save supervisor's
  • time

  • Organizes and maintains principal's correspondence and records, following up on pending matters with limited direction.
  • Prepares special reports, gathering, summarizing, and analyzing data
  • Drafts correspondence for principal's final approval
  • Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as an office resource
  • for word processing and spreadsheet application

  • May oversee work of others
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    Personal Assistant • Belgium