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C004272 Senior Assistant (Accounting Services) (NS) BELGIUM - 2 Jul

C004272 Senior Assistant (Accounting Services) (NS) BELGIUM - 2 Jul

Park Lane RecruitmentBelgium, BE
Il y a 15 jours
Description de poste

Deadline Date :   Wednesday 2 July 2025

Requirement :   Senior Assistant (Accounting Services)

Location :  Brussels, BELGIUM

Full Time On-Site :  No

Time On-Site :  70%

Not to Exceed Rate :  51 EUR

Total Scope of the request (hours) :  560

Required Start Date :  11 August 2025

End Contract Date :   31 December 2025

Required Security Clearance :  NATO SECRET

Duties and Role :

Under the direction of the Senior Administrator (AP / AR) the incumbent will perform duties such as the following :

  • Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
  • Identify and implement opportunities for process improvement;
  • Maintain the NCI Agency Customer Data Management;
  • Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
  • Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
  • Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
  • Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
  • Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
  • Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
  • Prepare reports on the processing of AR invoices and customer aging;
  • Liaise with other parts of the Agency and / or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
  • Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
  • Work independently without supervision;
  • Deputize for higher grade staff, if required;
  • Performs other duties as may be required

Requirements :

Skill, Knowledge & Experience :

  • The candidate must have a currently active NATO SECRET security clearance
  • Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience;
  • Current Finance Accounting - Accounts Receivable experience on transactions level;
  • The ability to develop and maintain financial data and contribute to financial statement preparation;
  • Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
  • Experience of working in finance shared services;
  • Demonstrable experience of working successfully in a team environment.
  • Desirable Experience and Education :

  • Experience of working in the public sector;
  • Knowledge of International Public Sector Accounting Standards (IPSAS);
  • Knowledge of NATO Financial Regulations;
  • Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
  • Working knowledge of Oracle R12 Accounts Payable (AP)
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization.
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