C004272 Senior Assistant (Accounting Services) (NS) BELGIUM - 2 Jul

Deadline Date :   Wednesday 2 July 2025

Requirement :   Senior Assistant (Accounting Services)

Location :  Brussels, BELGIUM

Full Time On-Site :  No

Time On-Site :  70%

Not to Exceed Rate :  51 EUR

Total Scope of the request (hours) :  560

Required Start Date :  11 August 2025

End Contract Date :   31 December 2025

Required Security Clearance :  NATO SECRET

Duties and Role :

Under the direction of the Senior Administrator (AP / AR) the incumbent will perform duties such as the following :

• Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
• Identify and implement opportunities for process improvement;
• Maintain the NCI Agency Customer Data Management;
• Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
• Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
• Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
• Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
• Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
• Prepare reports on the processing of AR invoices and customer aging;
• Liaise with other parts of the Agency and / or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
• Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
• Work independently without supervision;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required

Requirements :

Skill, Knowledge & Experience :

Desirable Experience and Education :