Administrative Assistant

Administrative Assistant

NTU International is a framework contractor to Frontex – the European Border and Coast Guard Agency – for the provision of interim staff services. Together with our local recruitment and employment partner in Poland, we are continuously expanding our pool of professionals for assignments supporting Frontex in Warsaw.

We are looking for candidates for Administrative Assistant role in Operations Planning Division.

Key Conditions:

Location: Warsaw, Poland

Current indicative remuneration: €82.95 net/day

Employment: employment contract through our Polish employment partner, Staff Partners

Contract duration: October – December 2026

Working arrangement: Warsaw-based

Eligibility: citizenship of an EU Member State

English: minimum B2

Experience:

• Relevant education
• At least 1 year of relevant professional experience
• Very good MS Office skills
• Strong organisational and communication skills
• Experience with EU institutions/agencies, international organisations or multinational environments is an advantage

Responsibilities:

• to provide administrative support in general administrative procedures.
• to support the document flows and archiving.
• to support in drafting notes, letters, reports and follow ups on documents.
• to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
• to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
• to assist in the preparation of statistical data (tables, graphs and charts);
• to track and file mission expense reports.
• to monitor functional mailboxes and communicate with internal and external parties

To apply: Send your CV in English and in Europass format to frontex.jobs@ntu.eu

Subject: FRONTEX – Administrative Assistant OPD – [Name]

Applications may be considered for current and future assignments. Due to the volume of applications, only shortlisted candidates will be contacted.