Management Assistant - Gent

Description of the position

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As a Management Assistant you will play a key role in the daily organization and business support to our manager group. As a Project Management Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is therefore key that you like to communicate in different languages in a respectful manner and that you know to prioritize the following tasks:

• Sales & Marketing support: supporting our clients & industries team with pipeline management, lay-out and quality check of documents (presentations, proposals, etc.)
• Assist in managing people related activities such as onboarding of new people, work and vacation planning, etc.
• Calendar / Agenda management for Partners: scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, taking notes during Management Team meetings, etc.;
• Travel arrangements: booking flights, trains, hotels and cars;
• Administration support: handling incoming and outgoing e-mails and correspondence, filing/archiving and scanning documents;
• Call management: handling incoming internal and external calls, taking messages and filtering calls;

Ad hoc tasks:

• Organizing client and team events: all practical arrangements such as the location, catering, parking, badges, welcoming the participants, etc.;

Let's talk about you

• You have a Bachelor degree in Office Management or equivalent by experience;
• You have 2-3 years of experience as a Management Assistant or are freshly graduated and had a relevant internship experience;
• A good knowledge of Dutch, English and French is a necessity, both written and spoken;
• You have a good command of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.);
• You are very accurate, proactive, communicative and polite;
• You have excellent organizational skills and a strong sense of responsibility;
• You are a real team player but are able to work independently;
• You are capable of handling all contacts and information with the required diplomacy and discretion;
• You are flexible in changing circumstances and you are resistant to stress