Finance Assistant

Description :

As Finance Assistant, you interact with a lot of people externally and internally in order to centralize  all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs.

Your responsibilities :

• Expert-speakers travel management
• Coordinate with the travel agency all travel arrangement of speakers all over Europe
• Responsible for input of travel costs into excel spreadsheets
• Follow-up with travel agency changes to booking
• Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
• Participants reimbursement files
• Reception of costs claims certificates and travel documents by post / mail / platform from participants and Project Manager in charge of the activity
• Cross-check and complete files & excel reimbursement tables received by Project Manager
• Contact participants for uncomplete files and for payments’ problems
• Transfer files to colleague for payment
• Return  problematic files to person in charge of activity until completion
• Reconciliation of files and booking report
• Contact point for internal and external requests, complains, claims, tasks forces
• Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement

Back-up tasks for colleagues

Profil

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Offre

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Entreprise

Our client is a European association that organizes training and meetings for judges and prosecutors in Europe.