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Finance Assistant

Finance Assistant

Unique BelgiumBRUXELLES, Bruxelles, BE
Il y a plus de 30 jours
Description de poste

Description :

As Finance Assistant, you interact with a lot of people externally and internally in order to centralize  all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs.

Your responsibilities :

  • Expert-speakers travel management
  • Coordinate with the travel agency all travel arrangement of speakers all over Europe
  • Responsible for input of travel costs into excel spreadsheets
  • Follow-up with travel agency changes to booking
  • Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
  • Participants reimbursement files
  • Reception of costs claims certificates and travel documents by post / mail / platform from participants and Project Manager in charge of the activity
  • Cross-check and complete files & excel reimbursement tables received by Project Manager
  • Contact participants for uncomplete files and for payments’ problems
  • Transfer files to colleague for payment
  • Return  problematic files to person in charge of activity until completion
  • Reconciliation of files and booking report
  • Contact point for internal and external requests, complains, claims, tasks forces
  • Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement

Back-up tasks for colleagues

  • Reception and  verification of reimbursement files from Finance colleague and proceed with booking of costs & debts in accounting software
  • Booking of suppliers ‘invoices in accounting software
  • Booking / input of payments( pre & final) in KBC
  • Reconciliation of payments
  • Pre-corrections
  • Profil

    Your profile :

  • A minimum of a high school diploma or certificate in Accounting Assistant studies or equivalent by experience
  • You learn quickly internal processes and procedures
  • You work efficiently
  • You like to work with figures and are accurate and rigorous
  • You possess strong analytical skills to identify errors and areas of improvement
  • You integrate easily in a team and communicate professionally
  • You have a strong knowledge of excel and main MS Office applications
  • Fluent in English
  • Offre

    We offer :

  • A job with purpose in an international work environment with nice colleagues
  • A mix of office-based and home-working
  • An attractive base salary and remuneration package commensurate with experience, in accordance with the employment scheme
  • Continuous training and professional development
  • Entreprise

    Our client is a European association that organizes training and meetings for judges and prosecutors in Europe.

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    Finance Assistant • BRUXELLES, Bruxelles, BE