HR & Office Assistant

HR & Office Assistant

Location: Wilrijk Antwerp
Type: Full-time

As our HR & Office Assistant you play a central role in keeping our organization running smoothly. You support HR administration ensure a well-organized and welcoming office environment and help foster a strong knowledge-sharing culture across QbD Group.

You are often the first point of contact for employees candidates and visitors creating a warm and professional first impression. With your structured and proactive approach you make sure both our office operations and knowledge initiatives run efficiently.

What youll be doing

Office management & support

Ensure a warm and professional welcome for colleagues visitors clients and candidates both at reception by phone and via email.

Act as the central contact point and redirect incoming questions to the right colleagues.

Manage the day-to-day operations of the office: ordering supplies coordinating cleaning services maintaining meeting rooms and ensuring the office remains a pleasant place to work.

Organize travel arrangements hotel bookings and logistical support for meetings trainings and events.

Support the logistics of internal and external events and trainings.

In collaboration with your colleague you organize a rotating office presence between 8:00 and 17:30 ensuring the office remains a welcoming and accessible place throughout the day.

HR administration

Maintain and update our employee information systems with great accuracy.

Support HR processes such as onboarding and offboarding.

Assist with the administrative follow-up of trainings and registrations welcome and support external trainers visiting our offices and help manage the administrative follow-up of training subsidies.

Provide general administrative support when needed.

What you bring

A Bachelors degree in a relevant field (HR Office Management Business Administration or similar).

A first experience in office administration HR support or a similar role is a plus.

Excellent organizational and administrative skills with strong attention to detail.

Strong MS Office skills especially Excel Word and PowerPoint.

Comfortable working with databases and digital tools.

Fluent in Dutch and English (both written and spoken). French is a plus.

Ability to handle confidential information with discretion.

A flexible mindset. Occasional evening support may be needed during events or trainings.

Who you are

A warm and approachable personality who enjoys helping others.

Someone who naturally takes ownership and gets things done without waiting to be asked.

A true problem solver who stays calm and pragmatic when things get busy.

Highly organized and detail-oriented with a passion for keeping things structured and running smoothly.

A team player who contributes to a positive atmosphere and helps connect people.

Positive and known for your glass half full mindset.

About us

We support life sciences companies from idea to patient offering tailored solutions in development clinical regulatory compliance production and distribution. With 500 experts across 8 countries we help drive innovation in ATMP biotech medical devices diagnostics digital health and pharma.

We believe in JPEG:
Joy. Partnership. Going the Extra Mile. Getting Things Done.

You wont just be taking a job youll be joining a community where people grow laugh build and contribute to something bigger.

Interested Lets talk.
Send us your CV and motivation letter. You could be the next one to join the QbD family.

Key Skills
Employee Relations,Microsoft Outlook,Office Experience,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources,Leadership Experience
Employment Type : Full Time
Experience: years
Vacancy: 1