Become the backbone of a collaborative team and help drive seamless operations.
Secretariat in general, including
• administrative support to General Secretary and other staff members
• liaise with the office landlord, suppliers and contractors to keep the office welcoming and in good shape
• support the events organisation, i.e. the practicalities (hotel, venue, catering, …) for the yearly “National Association Meetings, “International Harmonisation Council” and a “Summit rehearsal”
Suppliers
• Scouting if needed
• Organizing, ordering & reception of all office supplies, drinks, etc
• Contact with suppliers: e-mail correspondence, telephone requests
• Price quotations, ordering with approval of General Secretary
• Filing of contracts
• Ordering & follow-up of maintenance/repair of material, machines
• In contact with the cleaning service and plants’ service
Building
• Access badges
• Contact with representative of the building workers for the organization and timing of works (avoiding noise & disturbance for & visitors on our busy meeting days)
• Responsible for evacuating & visitors in every case of alarm and during building escape exercises. Sending report to the building representative afterwards.
• Organise maintenance of kitchen machines
Mail
• Opening and distribution of mail
• E-Mailing of invitations to Summits
• Checking incoming mail, answering, forwarding
• Clearing inbox of all possible junk, clear spam box
Insurances (except for insurances linked to staff)
• Follow-up of insurances
Profiel
• Fluent in English (written and oral). (French, Dutch or other languages are appreciated)
• Experience in a similar function
• Knowledgeable in IT (Microsoft Word, Excel, PowerPoint, SharePoint)
Aanbod
Full-time, mandatory attendance on Mondays, one day of remote working per week.
Remuneration package: €3,500 - 4000 gross per month, €10 meal vouchers, eco-vouchers, 6-month temporary contract leading to a permanent contract
Bedrijfsinfo
European Association in het center of Brussels
Secretary • SAINT-JOSSE-TEN-NOODE, Brussels Hoofdstedelijk Gewest, BE
The Contract Manager is responsible for managing the Agreement, including contractual.Contract amendments and Disputes.Managing contractual obligations and contract amendments.Reporting on complian... Laat meer zien
Founded in 1950, Westfield FC has been an important part of its local football community for more than 75 years.Today, the club competes in the 8th tier of English football and is backed by an ambi... Laat meer zien
Ben jij een geboren netwerker met een passie voor accountancy en een neus voor commerciële kansen? Wil je werken voor een bedrijf en sector in volle beweging? Heb je ervaring in relatiebeheer en be... Laat meer zien
Verbind jouw technische topspecialisten met (inter)nationale marktleiders.Pak de vrijheid om aan een eigen naam en netwerk in jouw discipline te bouwen.Benut je commerciële ervaring en groei door n... Laat meer zien
We are currently looking for a Sales Associate to join our store in Antwerp!.CH Carolina Herrera is House of Herrera's luxury lifestyle brand.As one of the most prominent projects in the industry, ... Laat meer zien
Customer Support Specialist (Dutch market).We're looking for a friendly Dutch speaker to join our team in Athens, starting January 2026.This is your chance to turn your language skills into a meani... Laat meer zien
Wil jij impact maken op mensen, jezelf zowel professioneel als persoonlijk ontwikkelen, en deel uitmaken van een team dat elke dag barst van ambitie, energie en drive?.Check you match the skill req... Laat meer zien
Ben je een detailgerichte professional die zijn of haar carrière naar een hoger niveau wil tillen? Kom dan ons dynamische team versterken als managementassistent! In deze sleutelrol ondersteun je j... Laat meer zien
Reboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating.We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services... Laat meer zien
Beschrijving van het bedrijf As a Freelancer for Bright Plus Outsourcing Solutions, you will join our freelance team, a pool of experts who work for companies looking for skilled professionals for... Laat meer zien
Are you an organised and client-focused professional with a passion for the financial sector? We are looking for a proactive.Private Banking team in delivering an exceptional client experience.Any ... Laat meer zien
ExperienceBain is a virtual pre-MBA program for incoming first-year MBA students at eligible schools.This summer, get an early introduction to management consulting at Bain before you arrive on cam... Laat meer zien
Chicago House AC is an American soccer club based in Chicago, Illinois, focused on building a sustainable, community-driven soccer organization in one of the greatest sports cities in the United St... Laat meer zien
Workfully is the #1 global marketplace for independent recruiters.Global enterprises and unicorns alike use Workfully's recruiter network to fill their recruitment needs in over 40 countries.Recrui... Laat meer zien
Hey there! David Kennedy Recruitment is on the lookout for an amazing Freelance Recruitment Partner to join our team.If you're a true hunter and love connecting talented individuals with our client... Laat meer zien
The bright and modern Crowne Plaza Brussels Airport hotel is your peaceful retreat in the Corporate Village, 5 minutes by shuttle from Brussels Airport.Arrive at the calm oasis of Crowne Plaza Brus... Laat meer zien
Dit is een kans om deel uit te maken van een team dat momenteel op weg is om zich te vestigen als een van de marktleiders in Europa.Eigenaarschap en onafhankelijkheid nemen in het beheren van een p... Laat meer zien
Procurement Specialist & Management Assistant (90/10).ATPC is strategisch gelegen in de Antwerpse haven.De dynamiek van de haven heeft de terminal gevormd en groot gemaakt.ATPC is voor klanten een ... Laat meer zien
