Junior Communications Coordinator & Office Manager

Engibex is a Belgian high-tech engineering consultancy deploying approximately 80 MSc and PhD-level engineers at leading clients in automotive, energy, aerospace, and advanced manufacturing. We combine deep technical expertise with an entrepreneurial mindset — and we're growing fast. To support our operations and amplify our visibility, we're looking for a versatile, motivated junior profile to join our central team.

Job Description :

This is a generalist position with two equally important pillars: making Engibex visible and attractive online and keeping the office running smoothly. You will work closely with the leadership team and quickly gain end-to-end ownership of your domains. Marketing & Communications * Manage and grow our LinkedIn presence and other relevant channels * Write and publish content: articles, case studies, job posts, company news * Maintain and update the Engibex website (content, SEO basics, visuals) * Design simple visuals and communication materials (Canva or equivalent) * Support recruitment marketing: craft attractive job descriptions and promote open roles * Track engagement metrics and propose content improvements Office Management & Administration * Manage day-to-day office operations: supplies, vendors, facilities coordination * Handle incoming/outgoing correspondence and document management * Support onboarding logistics for new consultants (welcome packs, equipment, access) * Assist with preparation of internal reports, presentations, and meeting materials * Organize internal team-building events and company gatherings, and coordinate branded merchandise ordering and stock HR Support * Maintain and update personnel files and HR documentation * Help coordinate consultant evaluations and follow-up actions * Support payroll preparation: timesheet collection, absence tracking * Contribute to improving HR processes, templates, and internal tools Fleet & Facilities * Coordinate the company vehicle fleet: documentation, insurance follow-up, fuel card management * Liaise with leasing providers and other partners * Manage telecom subscriptions and IT equipment inventory

Profile / Requirements :

* Bachelor's or Master's in Marketing, Communications or Administration * 0–3 years of experience (internships count) * Comfortable with Microsoft 365, LinkedIn, Canva * Good writing and editing skills - Fluent in English and Dutch and/or French * Organised, detail-oriented, proactive * Autonomous — thrives in a fast-moving SME environment * Discreet, reliable, and trustworthy