Junior Purchaser/Planner

The Junior Purchaser/Planner provides operational and administrative support to the planning and procurement functions within the distribution center. This is an entry-level to junior administrative role. The role is based on-site in Wavre, Belgium.

The role ensures accurate data management, timely processing of purchase orders, and effective coordination between suppliers, warehouse, and internal teams to maintain efficient material flow and stock availability.

Suitable candidates must have a strong ability to communicate in French and English. They must also be a resident in Belgium.

Administrative Support – Planning & Purchasing

• Prepare and process purchase orders (POs) in the ERP system
• Maintain and update planning and purchasing data (items, suppliers, pricing, lead times)
• Support the maintenance of inventory records and planning files
  

Order & Supplier Coordination

• Follow up with suppliers to confirm order receipt, delivery dates, and quantities
• Track purchase orders and escalate delays or discrepancies
• Support communication with suppliers regarding documentation and delivery coordination
• Assist in resolving invoice discrepancies with finance
  

Inventory & Logistics Support

• Help monitor stock levels and flag potential shortages or excess inventory
• Support coordination of inbound shipments with logistic team
• Assist in tracking inbound deliveries vs planning commitments
  

Data Management & Reporting

• Ensure accuracy and completeness of ERP data
• Prepare standard reports (stock levels, open POs, delivery status)
• Maintain organized records of orders, suppliers, and planning activities
• Support KPI tracking (e.g. supplier performance, stock accuracy)
  

Operational Coordination

• Liaise with warehouse, customer service, and planning teams for daily operations
• Support preparation of planning and purchasing reviews/meetings
• Provide administrative follow-up on action items from supply chain meetings

Education & Experience

• Bachelor's degree or equivalent experience in Administration, Logistics, or Supply Chain
• 1–2 years of experience in administrative, logistics, or purchasing support role preferred
  

Technical Skills

• Experience with ERP systems (e.g. SAP, JD Edwards or similar, commonly used in your hiring context)
• Good knowledge of Microsoft Excel
• Strong data entry and data accuracy skills
  

Soft Skills

• High attention to detail and organization
• Strong administrative discipline and documentation management
• Good communication skills (internal & external stakeholders)
• Ability to prioritize tasks in a fast-paced environment
• Team-oriented with a proactive and reliable mindset
  

Key Performance Indicators (KPIs)

• Accuracy of purchase order data and system updates
• Timeliness of PO creation and follow-up
• Supplier delivery tracking accuracy
• Inventory data accuracy
• Responsiveness to operational requests

• Location: Wavre – Belgium
• Tools: ERP system, Excel, supply chain reporting tools
• Interaction: Daily cross-functional interaction with operations and suppliers

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