Workforce Planning Program Manager

Workforce Planning Program Manager

Start date: ASAP

Duration: Until end of year initially, then extending into 2027

Location: Brussel, Belgium

Rotation: Monday-Friday

Workforce Planning Program Manager/ Anaplan Product Owner

JOB SUMMARY: The Workforce Planning Program Manager leads key programs, governance processes, and system-enabled practices that support enterprise workforce planning across the client. This position is responsible for driving alignment between approved workforce plans (Anaplan), Employee Central position data, planning capabilities, organizational structures, reporting outputs, and business decision-making.

This role serves as a subject matter expert and strategic advisor on workforce planning processes, position management, organizational structure, workforce data integrity, and headcount planning. As a subject matter expert, the Workforce Planning Program Manager will partner closely with Workforce Planning, HRIS, HR Business Partners, Compensation, Talent Acquisition, and business stakeholders to evaluate workforce requests, identify plan impacts, recommend solutions, and drive consistent governance. The ideal candidate combines strong analytical capability, systems knowledge, business judgment, and process improvement skills. This role will help build workforce planning as an enterprise capability by leading cross-functional workstreams, improving planning processes, enhancing reporting and dashboards, and developing scalable practices that support organizational effectiveness and data-driven workforce decisions.

Primary Tasks and Responsibilities

• Lead the development, refinement, and ongoing governance of workforce planning processes, tools, reporting routines, and documentation standards

• Evaluate position requests, backfill requests, organizational changes, and HRBP or business requests to assess alignment with approved workforce plans and identify potential impacts

• Drive recommendations, analysis, and escalation support for requests or changes that may impact workforce plans, organizational structures, headcount assumptions, or planning governance

• Design the “Create and maintain positions in EC” process in alignment with approved workforce plans, position management standards, and organizational planning principles

• Review EC position and organization data to identify misalignments, risks, data quality issues, or opportunities to improve workforce planning accuracy

• As subject matter expert, advise HRIS on supervisory organization updates, manager reporting changes, and related EC organizational structure activities as a result of Workforce Planning activities

• Develop and recommend improvements to EC position management, supervisory organization structure, open position management, and workforce data integrity processes

• Analyze workforce data to identify trends, gaps, risks, inconsistencies, and opportunities for improved planning, governance, and organizational effectiveness

• Build, manage, and enhance EC reporting needs related to workforce planning, position management, supervisory organizations, organizational structure, and workforce plan alignment

• Drive the continued expansion of Anaplam for workforce planning, including data validation, scenario building, report enhancements, dashboard improvements and maintenance, process integration, and planning use cases

• Partner with Compensation and Finance-facing partners to provide headcount-related inputs, workforce assumptions, and data needed to support financial impact analysis and ongoing scenario planning

• Translate complex workforce data and planning insights into clear summaries, recommendations, and decision-support materials for HR, business partners, and executive-level decision support

• Lead ad hoc analyses and special projects related to workforce planning, organizational structure, position management, headcount planning, and talent strategy

Methodology / Certification Requirements

Bachelors degree in Human Resources, Business Administration, Data Analytics, Finance, Information Systems, or related field preferred Relevant EC/Anaplan certifications a plus Technical Profile Requirements

• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, reporting tools, and dashboard or tracker creation

• EC reporting experience required

• EC Position Management experience required

• Experience with workforce or financial planning tools preferred

• Experience with HR information systems, position management, organizational structures, or workforce data required

• Demonstrated experience leading programs, projects, process improvements, or cross-functional initiatives

• Experience building, maintaining, and managing dashboards or recurring reporting packages

• Ability to manage recurring processes, track requests, document decisions, and follow through on details

• Ability to partner effectively across Workforce Planning, HRIS, HR Business Partners, Compensation, Finance, Talent Acquisition, and business stakeholders

• Clear understanding of how workforce decisions impact headcount, labor cost, budget alignment, and organizational planning

• Ability to work through ambiguity and design scalable processes in a growing workforce planning function

• Continuous improvement mindset with ability to identify and implement opportunities for greater efficiency, consistency, and data accuracy

Non-Technical Profile Requirements

• Strong communication skills with ability to explain complex data, process issues, recommendations, and workforce planning impacts to HR, business partners, and senior leaders

• Strong attention to detail and ability to work with high-volume, accuracy-sensitive data

• Strong analytical skills with ability to interpret workforce data, identify discrepancies, and summarize findings clearly

Language proficiencies

- English: Fluent - Dutch: is an asset - French: nice to have Location - Brussels, Belgium, near Central Railway station - On-site presence required as per client policy of 3days/ week

Contract

- Start with Contract of 6 months, extension possible depending on business need - Initial contract until EOY ’26 - Extension in 2027 - Start ASAP

Skills

Anaplan & Workforce Planning Systems - 5 Years

Employee Central (EC) Reporting & Position Management - 5 Years

Workforce Planning (WFP) - 5 Years