Administrative Assistant

Administrative Assistant

NTU International is a framework contractor to Frontex – the European Border and Coast Guard Agency – for the provision of interim staff services. Together with our local recruitment and employment partner in Poland, we are continuously expanding our pool of professionals for assignments supporting Frontex in Warsaw.

We are looking for candidates for Administrative Assistant role in the Security and Information Management Division.

Key Conditions:

Location: Warsaw, Poland

Current indicative remuneration: €82.95 net/day

Employment: employment contract through our Polish employment partner, Staff Partners

Contract duration: October – December 2026

Working arrangement: Warsaw-based

Eligibility: citizenship of an EU Member State

English: minimum B2

Experience:

• Relevant education
• At least 1 year of relevant professional experience
• Very good MS Office skills
• Strong organisational and communication skills
• Experience with EU institutions/agencies, international organisations or multinational environments is an advantage

Responsibilities:

• Providing administrative support in general administrative procedures
• Agenda and calendar management
• Supporting in the daily organisation of work and tasking
• Supporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations)
• Assisting in preparation and follow up of correspondence such as drafting notes and letters.
• Supporting the finalisation of the team’s contributions
• Preparing and updating statistical data (tables, graphs, and charts)
• Supporting various projects
• Organisation the workflow and archiving of documentation.
• Drafting notes, letters, reports, e-mails and follow ups on documents.
• Carrying out data entry and support the administration and monitoring of electronic databases.
• Supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments.
• Monitoring functional mailboxes and communicate with internal and external parties.
• Performing basic administrative tasks as copying, scanning, etc.
• Creation of projects and office intranet sites and repositories.
• Assists and contributes to Project Management Office horizontal activities, up to the individual’s level of competency.

To apply: Send your CV in English and in Europass format to frontex.jobs@ntu.eu

Subject: FRONTEX – Administrative Assistant SIMD – [Name]

Applications may be considered for current and future assignments. Due to the volume of applications, only shortlisted candidates will be contacted.